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CBSE Questions for Class 12 Commerce Business Studies Controlling Quiz 13 - MCQExams.com
CBSE
Class 12 Commerce Business Studies
Controlling
Quiz 13
When would "auditing around the computer" be appropriate?
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When controls over the computer system are strong.
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When controls over the computer system are non-existent.
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When controls over the computer system are adequate.
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It is never appropriate to audit around the computer.
Explanation
Auditing around the computer is one of the methods of evaluating a client's computer controls. It picks source documents randomly and verifies the outputs with the inputs. This method can only exist when controls over the computer system are non-existent.
Consider the following steps
Measurement of performance
Establishment of standards
Comparison between performance and standards
Correction of deviations
The correct sequence in which these steps are undertaken in the process of controlling is
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1, 2, 3, 4
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2, 1, 3, 4
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3, 1, 2, 4
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1, 3, 2, 4
Explanation
Controlling is a systematic process involving the following steps:
1. Setting performance standards;
2. Measurement of actual performance;
3. Comparison of actual performance with standards;
4. Analysing deviations;
5. Taking corrective action.
Hence, B is the correct option.
An important aspect of control is that the
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Manager motivated his subordinates to give better performance
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Manager sets an effective management information system
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Plans are checked before implementation against predetermined measures of performance
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Performance is checked against predetermined standards
Explanation
A good control system enables management to verify whether the standards set are accurate and objective. An efficient control system keeps a careful check on the changes taking place in the organization and in the environment and helps to review and revise the standards in light of such changes. The performance of workers is judged according to predetermined standards.
Hence, D is the correct option.
Projections and responses to queries are Information output characteristics associated with ______________________.
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Decision Support System (DSS)
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Management Information System (MIS)
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Executive Support System (ESS)
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Transaction Processing System (TPS)
Explanation
Projections and responses to queries are Information output characteristics associated with Executive Support System (ESS). Executive Support System is also known as Executive Information System. It helps to provide easy access to internal and external information relevant to organizational goals. It also supports decision-making needs.
MIS normally found in a manufacturing organization will not be suitable in the ______.
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Service sector
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Banking sector
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Agriculture sector
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Transportation
Explanation
MIS normally found in a manufacturing organization will not be suitable in the service sector. MIS is normally found in manufacturing sector. A Management Information System can be defined as an information based system which is used for the decision -making purpose and for maintaining coordination in an organization. It helps to visualize the information of the organization.
Summary transaction data, high-volume data, and simple models are information inputs characteristic of _________________.
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Decision Support System (DSS)
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Management Information System (MIS)
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Executive Support System (ESS)
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Transaction Processing System (TPS)
Explanation
Summary transaction data, high-volume data, and simple models are information inputs characteristic of Management Information System(MIS). Management Information System can be defined as an information system which is used for decision-making purpose and for maintaining coordination in the organization. It also helps to visualize the information of the organization.
The information of MIS comes from the _____.
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Internal source
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External source
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Both internal and external source
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None of the above
Explanation
The information of MIS comes from the boot internal and external source. MIS is normally found in manufacturing sector. A Management Information System can be defined as an information based system which is used for the decision -making purpose and for maintaining coordination in an organization. It helps to visualize the information of the organization.
______________ system can be any organized combination of people, hardware, software, communications networks and data resources that collects, transforms and disseminates information in an organization.
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Information
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Integrated
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Horizontal
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Vertical
Explanation
Information system can be any organized combination of people, hardware, software, communications networks and data resources that collects, transforms and disseminates information in an organization. Information system basically helps to deliver the information to the concerned persons to get all the activities done in an efficient manner to run the organization in a proper way.
Management audit is a technique to keep a check on the performance of ____.
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Directors
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Company's managerial affairs
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Shareholders
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Customers
Explanation
Management audit is a technique which helps in measuring the efficiency and effectiveness of management. It is a comprehensive and constructive review. Thus, we can say it is defined as the review of the functioning performance and to improve its efficiency in future period hence it serves as an effective technique of controlling following points are proving the same.
(i) It helps to locate present and potential deficiencies in the performance of management functions.
(ii) It helps to improve the control system of an organisation by continuously monitoring the performance of management.
(iii) It ensures updating of existing managerial policies and strategies in the light of environmental changes.
This results in efficient controlling of management.
Who conducted an extensive survey of management style?
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Tannenbaum
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Rensis Likert
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Geroge Terry
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Taylor
Explanation
Rensis Likert conducted an extensive survey of management style in 1960. He outlined four systems of management to describe the relationship, involvement and roles of managers and subordinates in industrial settings. They are exploitative authoritative, benevolent authoritative, consultative and participative.
Rohit Ltd. budgets to produce 120 units, each using 3 kg material @ Rs. 2 per kg. Actual production is 100 units. Actual material used is 330 kg. @Rs. 2.20 per kg. The material usage variance is :
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Rs. 6 (A)
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Rs. 40 (F)
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Rs. 66 (F)
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Rs. 60 (A)
Explanation
Material Usage Variance =(Standard Qty for actual production-Actual Qty)*Standard Rate
Standard Material required to produce actual quantity=100*3= 300 Kgs
Actual Material used=330 Kgs
Standard rate=Rs.2 Per kg.
= (300-330)*Rs.2
=Rs.60 (Adverse)
Which is the ideal management system according to Likert?
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Exploitative
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Democratic
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Consultative
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Benevolent-Autocratic
Explanation
According to Likert, democratic or participative leadership style is the ideal management system. In this style, the manager has complete confidence and trust in subordinates and allows them a direct equal participation in decision making. Subordinates also feel completely free to discuss things about the job with their superiors.
A budget tool that a household can use when there are cuts on supermarket spending and over-budget on its food expenses, is a(n) ____________.
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planning control
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controlling tool
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leading tool
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organising tool
Explanation
Budgeting is one of the most important of controlling devices. Budgetary control is the process of developing a spending plan and periodically comparing actual expenditures against that plan to determine whether the spending patterns need adjustment to stay on track. This process is necessary to control spending and meet various financial goals.
Which one of the following is considered as non-traditional control technique?
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Internal adult
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Break-even analysis
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Personal observation
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Financial ratio analysis
Explanation
Modern techniques of controlling are those which are of recent origin and are comparatively new in management literature. These techniques provide a refreshingly new thinking on the ways in which various aspects of an organisation can be controlled. These include:
(a)
Return on investment (b) Ratio analysis (c) Responsibility accounting (d) Management audit (e) PERT and CPM (f) Management information system
Management by exception is a technique of _______.
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Planning
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Appraisal
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Directing
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Managerial control
Explanation
Management by Exception is a technique of managerial control. It is based on the belief that an attempt to control everything results in controlling nothing. Only significant deviations which go beyond the permissible limit will be handled by managers and minor deviations can be ignored.
Which network technique includes planning, monitoring and controlling?
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Both (a) and (c)
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CPM
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Zero-Base Budgeting
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PERT
Explanation
PERT is a variation on Critical Path Analysis that takes a slightly more skeptical view of time estimates made for each project stage. To use it, estimate the shortest possible time each activity will take, the most likely length of time, and the longest time taken if the activity takes longer time than expected. It involves basic network technique which includes planning, monitoring and controlling of projects.
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